Privacy Policy.

Last Revision May 12, 2025

This Privacy Policy describes how Cyberus (the “Service”) collects, uses, discloses, and safeguards your information when you use our websites https://cyberusai.com and https://cyberus.app. By accessing or using Cyberus, you agree to the collection and use of information in accordance with this policy.

1 - Information We Collect.

Personal Information You Provide

We gather the information you voluntarily provide when creating an account or customizing your profile. This includes your name, email address, and secure passwords to access your dashboard. We also collect the resume files (PDF, DOCX) you upload along with the details the contain—work history, education, certifications, and skills. Additionally, we record your preferences, such as preferred locations, salary ranges, desired experience levels, etc. This data allows for us to tailor our matching and application process to your specific goals.

Automatically Collected Information

Whenever you interact with Cyberus, we automatically collect data about your usage patterns. This includes pages you visit, the amount of time spent of each section of the site, clicks, and navigational paths. We also log technical details such as your IP address, browser type and version, operating system, device identifiers, and timestamped activity logs. This information helps us monitor performance, troubleshoot issues, and optimize the user experience.

Cookies and Tracking Technology

We use cookies, web beacons, and similar tracking tools to remember your preferences, maintain session state, and analyze site performance. Cookies may store anonymized identifiers that let us recognize returning users and persist settings like language preferences. If you disable cookies in your browser, some features or personalized experiences may not function correctly, but you can still access the core service.

2 - How We Use Your Information.

Service Delivery

Your personal and profile information powers the core functionality of Cyberus. We parse your resume to extract key qualifications and use our matching engine to find relevant job opportunities. When you authorize it, we submit applications on your behalf, filling in forms with the information you provided to streamline the process.

Personalization

By analyzing your preferences, past interactions and feedback, we customize job applications, notifications, and dashboard views. This enables you to see the most relevant roles first and receive alerts for new openings that match your criteria.

Account Management

We use your contact details and credentials to secure and maintain your account. This includes password resets, account verification emails, and any security alerts related to login activity.

Analytics & Improvement

Aggregate usage and log data help us understand how people interact with our Service and where improvements are needed. We monitor performance metrics, identify technical issues, and test new features to continually enhance reliability and usability.

Communications

With your consent, we send transactional emails (like application confirmations) and periodic updates about new features, security notices, or promotions. You can opt out of marketing communications at any time via the unsubscribe link.

3 - Information and Sharing Disclosure.

Service Providers

We partner with third-party vendors—such as cloud hosting platforms, analytics tools, email delivery services, and payment processors—to help operate and improve Cyberus. These providers are contractually obligated to use your data solely for the purposes we specify

Legal Obligations

If required by law, regulation, or legal process (e.g., subpoena or court order), we may disclose personal data to comply with governmental requests or to protect the rights and safety of Cyberus, our users, or the public.

Business Transfers

In the event of a merger, acquisition, or sale of assets, your personal information may be transferred to the new owner. We will notify you of any such change in ownership or control of your data.

4 - Data Security.

We implement robust security measures—encryption for data in transit (TLS), encrypted storage for sensitive files, JWT-based authentication, and strict access controls. Our internal policies govern employee access to personal data, and we regularly audit our systems to detect and remediate vulnerabilities. However, no system can be completely secure; we encourage you to use strong, unique passwords and to report any suspicious activity immediately.

5 - Data Retention.

We retain your personal information and resume data as long as your account is active or as needed to provide you services. After you delete your account, we will permanently erase or anonymize your data unless legal requirements or legitimate business needs require continued retention.

6 - Your Rights and Choices.

Access & Correction

You can log into your account at any time to review and update your personal details or preferences. If you need assistance, contact accounts@cyberusai.com.

Deletion

You may request the deletion of your account and all associated data. We will process your request promptly and confirm once your data has been removed or rendered anonymous. If you need assistance, contact accounts@cyberusai.com.

Opt-Out

To stop receiving marketing emails, click the unsubscribe link in any promotional message or adjust your notification settings on the relevant platform.

7 - Third-Party Links and Services

Cyberus may contain links to external websites or integrate with third-party APIs. These entities have their own privacy practices, and Cyberus is not responsible for their handling of your data. We encourage you to review their privacy policies separately.

8 - Children’s Privacy.

Our Service is not intended for individuals under 16. We do not knowingly collect or store personal information from minors under the age of 16. If we become aware that a minor’s data has been provided without parental consent, we will delete it immediately.

9 - Changes to This Privacy Policy.

We may update this Privacy Policy to reflect changes in our practices or to comply with legal requirements. When we make significant changes, we will revise the ‘Last Updated’ date at the top and, where appropriate, notify you via email or a prominent notice on the site.

10 - Contact Us.

If you have any questions, concerns, or requests regarding this Privacy Policy, please reach out to us at privacy@cyberusai.com.